How Ballybay Pearse Brothers GAA successfully held their first fundraising event in over 20 years and raised €125,000, with help from ClubSpot Events

INTRODUCTION

Ballybay Pearse Brothers are a GAA club in Co. Monaghan with over 340 members. The club were on a mission to hold their biggest fundraising initiative in over 20 years, and  enlisted the help of ClubSpot Events to do so. The funds raised from the Quid Game Fundraising Event were going towards the development of the club grounds, including the construction of a walking track and redevelopment of the old dressing rooms.

KEY OBJECTIVES

Ballybay Pearse Brothers' objectives were focused, and reflected the club's aspirations:

• Overcome decades-long fundraising dormancy by orchestrating a successful event.

• Cultivate an enjoyable and engaging experience for both contestants and attendees.

• Strengthening community ties through the event.

SOLUTION

Ballybay Pearse Brothers leveraged ClubSpot Events' solutions to navigate their fundraising journey successfully:

• Seamless Communication: Enjoyed continuous and accessible communication with ClubSpot Events' dedicated team, ensuring clarity, support, and timely updates throughout the event planning process.

• Tailored Event Planning: Received meticulous assistance in organising key event components, including launch night, game rehearsals, and overall event logistics.

• Expert Event Management: Entrusted ClubSpot Events with the meticulous execution of the Quid Game Event, from staging, sound, videography to event scheduling and participant coordination.

• Engaging Fundraising Platform: Leveraged ClubSpot Events' advanced online fundraising platform to facilitate effortless and secure donation collection from participants and sponsors.

• Strategic Recruitment Planning: Leveraging ClubSpot Event’s expertise to overcome contestant recruitment challenges through strategic planning.

• Quid Game Event Playbook: Provided a comprehensive playbook outlining the entire event process, from day one of planning to the execution on the event day.

• Graphic Design Expertise: Elevated promotional efforts with visually appealing graphic designs for tickets, posters, booklets, and promotional materials.

RESULTS

The Ballybay Pearse Brothers GAA Quid Game Fundraising Event allowed the club to raise vital funds and achieve outlined key objectives:   

• Financial Success: Surpassed the ambitious fundraising target, generating a staggering €125,000 in net revenue.

• Exceeded Fundraising Targets: Over €30,000 was raised in just 7 days leading up to the event, which surpassed initial expectations. 

• Community Connection: The event strengthened community bonds and bolstered the club's standing within Ballybay through an engaging and memorable event experience.

• Strong Local Business Support: Local businesses rallied behind the cause, contributing substantial sponsorships to support the event.

• Seamless Event Execution: The club entrusted ClubSpot Events with event management responsibilities, allowing the committee to enjoy a flawlessly executed event night. 

• Unforgettable Experience for All: The event delivered was a resounding success, and provided a memorable and enjoyable night for contestants, audience members, and organisers alike.

Interested in learning about how ClubSpot Events can help your club?

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